Managing Inventory - Organizer Guide

Accessing Inventory

Your inventory management system shows all donations received for your campaign. Access it through your campaign dashboard.

Your inventory page shows:

List of all items your campaign needs with target quantities

How much has been received compared to the target for each item

Detailed list of each donation with donor name (unless anonymous), quantity, and date

Visual progress bars showing completion percentage

When you physically receive a donation at your drop-off location:

1. Verify the Items
Check that items match what was pledged
2. Click “Record Donation”
Find the button in your inventory management page
3. Select the Item
Choose which campaign need this donation fulfills
4. Enter Quantity
Record exactly how much was received
5. Link to Donor (Optional)
Associate with the donor's pledge if available
6. Save the Record
Inventory automatically updates

Record donations on the same day they arrive to keep your inventory current and accurate.

Record only the actual amount received. You can add a note explaining the difference.

Example: Donor pledged 10 boxes but delivered 8 boxes

Great! Record the full amount received. This counts toward your goal.

Example: Donor pledged 5 sacks but delivered 7 sacks

You can still record it! Just mark it as a walk-in donation.

Example: Someone drops off items without using the website

Generate inventory reports to:

Learn the proper way to record and acknowledge received donations.